AGM 2023

TAUWHAO TE NGARE TRUST

Annual General Meeting

Agenda

Saturday 28th October 2023

Rangiwaea Island - TAURANGA

Saturday 28th 

9.00 am                                Forest Lady Barge will depart Sulphur Point Marina, TAURANGA

9.15 am                                Trust boat “Tiwai” will uplift Matakana Island Shareholders.

09.30 am                              Powhiri followed by registrations

10.00 am                              Hui will commence with a Karakia

AGENDA

1.        Mihi and introduction of trustees and advisors / housekeeping

2.        Apologies / Proxies

3.        2022 Annual General Meeting minutes

4.        Matters arising from the AGM Minutes dated 15th October 2023

5.        Reports: trustees and consultants

6.        Resolutions:

            (a)    To appoint an Auditor

            (b)    Election of trustee

       Whetu Rolleston retires by rotation and being eligible offers herself for re-election.     

All trustee nominations must be made on the Tauwhao Te Ngare Trust Nomination Form and include a biography.  Forms should be sent to Tauwhao Te Ngare Trust, PO Box 32, TAURANGA 3144, and received no later than 4.00pm Wednesday 25th  October 2023

7.        General Business    

UPDATE 2022:

 

Kia ora e te whānau

Due to the guidelines of New Zealand’s Covid-19 protection framework the trust was unable  to safely and fairly hold the 2021 Annual General Meeting of owners in the best health and safety interests of our beneficial owners.

 In December 2021 the trustees sought advise from the Maori Land Court in regards to  the 2021 Annual General Meeting that was scheduled to take place in October 2021.

 On Wednesday 13th April 2022 the trustees attended via Zoom a Maori Land Court  judicial conference with Judge Wano where she agreed with the trustees, that under the current conditions it was fair and reasonable to pass over the 2021 Annual General Meeting.

With that being said, the trustees requested from the judge that the trust be able to:

¨ Pay a dividend as per the trust policy of 40% of net profit after tax to the shareholders, 

¨ Accept the year end 28 February 2021 financial statements and

¨ To approve the appointment of “BDO Limited” as the auditor for the period 1 March 2021—28 February 2022 and,

¨ Accept the resignation of Matekahika Samuels as a responsible trustee

All of these requests were approved by the Judge which now enables the trust to move forward.

 So what is next? 

¨ It is the intention of the trust to pay the shareholder dividend of $386,000.00 pro rata based on shareholding to shareholders on the 3rd June 2022.

¨ Commence the planning of the 2022 Annual General Meeting scheduled to be held in October.

¨ Receive applications of interest to be considered for responsible trustee at the 2022 AGM

 To ensure transparency to shareholders if you have any questions or queries regarding this panui do not hesitate to contact us.

 To request a copy of the year end 28 February 2021 financials contact our trust administrators via email on: coralie@tauwhaotrust.co.nz or monica@tauwhaotrust.co.nz

Nga mihi nui

Phil Gardiner

Chairman—Tauwhao Te Ngare Trust

If you need to update your address please contact: coralie@tauwhaotrust.co.nz

                                                                                                

Early morning trip on the barge	Powhiri at Rangiwaea Marae	Captivated audience